Feb 06, 2020 Automator is a handy application that comes included with Mac OS X, so it should already be on your Mac computer. Here's how to rename a lot of files at once in Mac OS X using Automator. Open Automator. You can click on it in Launchpad,. Automatically rename your PDF files based on their content; Automatically extract your PDF files content to useful data (CSV file) Examples of use: - Example 1: Suppose you want to automatically rename all your received invoices with the following format: , you just need PDFZone for that. Apr 14, 2011 Acrobat - Batch Rename PDF Files Based on Content or Metadata Using this script you can batch rename (if you have Acrobat Pro, of course) a bunch of PDF files based on their content or metadata. The version of this tool that uses metadata can be purchased using this link: Buy Now. Batch rename files and folders in a snap. Perfect for any kind of file renaming including music and photo files. Preview your files before renaming and undo erroneous renaming jobs.
Are you a Windows user and do you find renaming your scanned documents a pain?
The Windows document management software I tend to recommend more than any other is FileCenter by Lucion. They’re released Version 9, and among other things the Pro version includes the ability to rename documents based on the text inside the document.
Now don’t get too excited. This isn’t quite as automated as Hazel on the Mac or something like File Juggler, but if you’re planning on using FileCenter, it is a nice feature built right in.
FileCenter 9 uses Zone OCR to do the text recognition, and you set it up through the existing Naming rules functionality. Here’s an old video that goes into more detail about FileCenter Naming rules.
Like any automated file naming system, this will work best for similar documents you receive on a regular basis. Things like monthly bills or documents that are structured the same that you receive a lot of. It doesn’t make sense to set up naming rules for one-off scans.
Set Up FileCenter Zone OCR Naming
You’ll want to start by setting up the rule for your document.
This will be easiest if you’ve already scanned in a sample of the file that you want to capture, so do that first.
Once you have your document scanned in, hit the Naming button on the FileCenter toolbar.
Next, create a new rule by hitting Add.
You have a bunch of different elements you can use to name the document. The most common ones are Folder Name and Date, but now in FileCenter 9 we have Zone OCR Text.
When you choose that, you’ll see some weird looking Field Options boxes. Those are the locations in the document that the text you want to capture appears.
It’s unlikely you are going to know these values, but never fear. Just hit Open.
Hit the Load File button and navigate to the sample document you scanned in earlier.
Alright. Now we have something to work with. Hit the Rectangle button and draw a rectangle around the text that that you want to use in your file name.
Remember that things are usually not in the exact location every time depending on how you put the paper in the scanner, so if you can make the rectangle a bit bigger than you need.
Once you have your rectangle drawn, hit OK. When you’re back in the Naming rule screen, your co-ordinates should be filled in. Hit the Insert Value Into Expression button.
Here’s a sample of my rule. It has today’s date and the OCR zone. Hit OK when you’re ready to roll.
Awesome. You have your rule set up! Just remember, these rules will only work for documents that are structured the same every time. It won’t search for the text anywhere in the document, but only at that exact location.
Using OCR Zone Naming Rules
Now that the rule is set up, how do you actually use it?
The only time these special type of Naming rules will run is when you are scanning documents or running OCR. Unfortunately you can’t use them when Drop Naming like you can with other Naming rules.
Here’s an example of applying a rule to an existing document. Select the PDF and hit the OCR button.
In the Recognize Text window, go to the Filename field and hit the dropdown, You’ll see your naming rules there. Choose your Zone rule that you just set up.
Once you run OCR, it will chug away and assuming everything worked, your document will be automatically renamed using your rule. Here’s mine. It renamed the document with today’s date and grabbed “Aweber Email Marketing” from the document.
Renaming At Time Of Scan
You will probably find it easier if you rename at the time of scanning.
If you use a TWAIN scanner through FileCenter’s Scan button, you can use your Naming rule right in the New Scan window.
If you use a ScanSnap with FileCenter, you can use it in the Rename File box that pops up by default.
My Wishlist
Zone OCR renaming is a nice feature in FileCenter 9. If I was in charge of the world, here are some things I’d love to see:
- It’d be nice to be able to use these Zone OCR rules when doing Drop Renaming. That way if you scan in batches you can go through and rename on moving to their folders.
- I think they are going to need to add a nickname to these naming rules. As it stands now, I need to remember that “ZONE 660,525,1437,714” is my Aweber check. I can see this getting out of control really quickly.
- It’d be awesome to be able to rename it based on having the text anywhere in the file, similar to Hazel and File Juggler. This would be killer.
Those suggestions aside, Zone OCR is a nice start. If you’re a FileCenter user and have upgraded to FileCenter 9, are you using the new Naming rules?
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/Mac Tips /Easy Ways on How to Rename Batch Files at Once on Mac
In early generations of Mac OS, users seeking to quickly rename several files had to resort to the command line or install a third-party tool. With the entry of OS X Yosemite, Apple has introduced a number of intuitive batches renaming capabilities automatically via Finder.
We have gathered tricks and tips to help you sail through this digital admin seamlessly and manipulate files. Renaming reams of files can be a laborious process if you go manual but Mac OS boasts inbuilt options to simplify the job.
Here’s our comprehensive guide on how to rename files on Mac and management techniques to keep your Mac OS in shipshape.
Article GuidePart 1: Extreme Neatness by Organizing Mac in Apple-Pie OrderPart 2: How to Rename Multiple Files Simultaneously Part 3: Other Options to Rename Batch Files on Mac
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Part 1: Extreme Neatness by Organizing Mac in Apple-Pie Order
The rationale behind Batch File Renaming
A mountain of files with automated names like 897666666666_n.jpg (520x656) makes it harder to narrow down anything with specificity. Changing these names means you can organize documents using folders or split off files by the date they were modified.
Similarly, when handling files for a project, rechristening means content is identifiable with pinpoint precision. In addition to mundane folders or files, dedicated tools provide extra features applicable across many scenarios. These include instant preview, more renaming options, speed of processing, and the leverage to retitle files based on factors such as meta-data.
How to Maintain an Organized and Neat Mac
Retitled files make it a breeze to maintain a tidy hard disk for high dynamic performance. In the same vein, discarding junk files frees up space and optimizes performance. PowerMyMac is best-suited for that purpose. It identifies and eliminates system files or data that build up junk such as iTunes, old and larger files.
The smart cleanup feature removes unnecessary automatically and gives you a preview option to salvage essential content. Application uninstaller digs deeper into the system to steer clear of remnants of previous applications. Broken downloads, obsolete backups, and outdated software updates can make your Mac run out of steam prematurely. Access a free trial here. Milk it for all its worth to carve chunks of space on your Mac.
Different Options for Renaming Files
- Substitute Text
This is fast and easy to change the name for your files. You home in the content with the existing name and substitute with the text you introduce. It comes in handy for files with the same text string like a name and month if you want to replace misspelled items.
- Introduce Content
Just leave the existing name untouched but introduce text either before or after it.
- Format
Just as it sounds, this option lets you retitle your items based on a specified format. Next, add the content of your preferred name. Files are tweaked to integrate that text along with three options: counter, index and date.
Part 2: How to Rename Multiple Files Simultaneously
Method 1: Step-by-Step Batch Renaming Files on Mac with Finder
- Go to Finder and identify the items you want to retitle.
- Move a selection box over the items with your mouse or press the Shift key and click on them one after the other.
- Hit the Action button in the toolbar. Instead, right-click or Ctrl-click one of the highlighted files in the Finder window.
- Choose Rename [XX] Items from the menu bar.
- Choose Format in the initial dropdown menu from the Rename Finder Items
- In the second dropdown, tap a Name format. You can select Name and Index, Name and Counter or Name and Date.
- Type a similar name for your items in the Custom Format area.
- Enter an opening number for the items’ sequence in the Start numbers at the field. For a number format, you can capitalize on the Where dropdown to manipulate the sequential numbers before or after the group name of your files.
- The preview template at the edge of the Rename panel gives you better control.
The highlighted files will now be renamed with your preferred nomenclature. To revert items’ names back to their previous description, select Edit -> Undo Rename or hold the Command-Z keys.
Method 2: How to Integrate Text to Existing File Names
Finder’s renaming feature also allows you to integrate supplementary text to names without altering their original identities. Just choose the files’ names and throw up the Rename Finder Items board as discussed above, then choose Add Text in the first dropdown. Simply enter the supplementary content in the relevant field.
How to Explore and Interchange Text in File Names
Finder also lets you rename cherry-picked files with names containing a snippet of identifying text. This works like charm for hundreds or thousands of files with various names where you want to alter those items with a common word.
Select all the items of the same kind from a folder and launch the Rename Finder Items panel and then choose Replace Text from the first dropdown. Next, enter the identifying piece of text you want to substitute in the Find input field. Type the text you want to reintroduce in the Replace With field and click Rename.
Part 3: Other Options to Rename Batch Files on Mac
#1 Rename Open Documents
To retitle an open file in any application, bring up the File Menu and select Save As. Enter the new name of the item in the box and click Save. For apps compatible with macOS versioning, you can rechristen an open file by tapping on its name, punching out the new identity and clicking Return.
#2 Rename a Folder
The options above can also do the job if you want to rename a folder. As long as you don’t interfere with folders associated with core macOS applications and processes like User, it’s fast and easy. Folders or files in the Library folder should not be renamed.
#3 Dedicated Renaming Tools
Batch renaming software offers a time-saving function and versatility for customized solutions. A batch file renaming app works quickly and intuitively. You have advanced options at your disposal to rechristen files in bulk and keep your machine neat. Best of all, you can access and install free rename tools online.
In Conclusion
The inbuilt batch renaming feature in Mac’s Finder offers a full range of benefits to restructure or retitle files on the go. Batch file renaming automatically enhances workflow efficiency in fast-paced work environments with vast pools of data. Finder makes the task a cushy job while third-party apps broaden your renaming horizons.
New batch renaming tools will keep coming down the pikes as Apple develops novel products. We would like to hear from you about your experience with this minor dilemma. Make contributions in the comments field below.
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